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GRI index

EVVA has been reporting to GRI since 2011

The Global Reporting Initiative (GRI, globalreporting.org) is a global standard for transparent and internationally comparable sustainability reports.
 

This report has been prepared in accordance with GRI Standards Fundamentals, "Core" option.
GRI items missing from the following list are not relevant for a "core" reporting.
Reporting period 2015 to 2019 (many figures for 2020 will only be available from the end of 2021).

Principles of reporting:

1.1 Involvement of stakeholders:
see GRI 102-40 to 102-44  

1.2 Sustainability context:
see entire navigation item "Why sustainability?" as well as the management approaches in the projects

1.3 to 1.10 Materiality, completeness, accuracy, balance, comprehensibility, comparability, reliability, up-to-dateness:
All of these GRI principles serve as guidelines for reporting. For this report, EVVA has:

  • defined the main topics with the greatest impacts in cross-stakeholder exchanges
  • fully analysed these key topics with management approaches and goals
  • provided accurate data/facts and/or realistic estimates
  • also dealt with negative aspects in the sense of achieving a more balanced communication
  • placed particular emphasis on clear, comprehensible reporting. Interested parties can reach the topics that are important to them with just 1–2 clicks
  • Data material from several years and a list of all targets – in chronological order on request – thereby ensuring comparability,
  • and for each reporting period, reliable and verifiable data and analyses are used

102-1 Name of the organisation
EVVA Sicherheitstechnologie GmbH

102-2 Activities, brands, products and services:
All information is available at www.evva.com

102-3 Location of organisation's headquarters
Wienerbergstrasse 59-65, 1120 Vienna, Austria

102-4 Business premises:
https://www.evva.com/int-en/aboutus/company/corporatestructure/

102-5 Ownership and legal form:
GmbH (private limited company). 90% Nicole Ehrlich-Adám, 10% Stefan Ehrlich-Adám

102-6 Markets supplied:

102-7 Size of the organisation:

  • Total number of employees: 471 at the headquarters in Vienna, around 750 in the entire EVVA Group (as of 2019)
  • Total number of facilities: 12 locations in Europe. 3 own production sites (main production site in Vienna. Others in Krefeld and Tišnov)
  • Net sales 2019: Headquarters and main production site in Vienna 61.0 million euros; EVVA Group total 82.9 million euros
  • Total capital 2019: Headquarters and main production site Vienna 33.17 million euros / 52.76 million euros (equity / debt capital)
  • Number of products/services: www.evva.com

102-8 Information on staff and other employees:
All information – such as the total number of employees in the locations or the staff turnover rate – can be found under Employee satisfaction. Source of figures: EVVA database (Finance; Personnel Administration division) and information about locations

102-9 Supply chain:
EVVA works with around 500 suppliers (for the main production facility in Vienna) allowing it to manufacture high-quality mechanical and electronic access systems. The majority of suppliers cover our material requirements (mainly brass) for manufacturing and for tools and machines. More information on the analysis of EVVA suppliers see proportion to regional suppliers

102-10 Significant changes in the organisation and its supply chain:
No significant changes, but two additions:

102-11 Precautionary approach
As per GRI, this section focuses most of all on the "Rio Declaration on Environment and Development" by the United Nations (UN). EVVA follows this precautionary approach to prevent any type of environmental damage. The risk analysis – coordinated by the "Quality Management" division for the entire company – has been included in this report's materiality analysis. Examples of precautionary measures are our oil-free clean production, our waste water treatment plant or our double-bottomed washing systems with built-in protection mechanism in case of cracks (which, however, has never had to be activated because our systems are regularly maintained). However, there was an isolated case of a limit value being exceeded  in the waste water discharge during the reporting period – details under Recycling water/waste water

102-12 External sustainable initiatives:
EVVA is a member of several sustainable initiatives – see list under Cooperation and Partnerships

102-13 Membership of associations and interest groups:
e.g. Austrian Chamber of Commerce (Wirtschaftskammer) – EVVA CEO Stefan Ehrlich-Adám is Chairman of the "Industry" section of the Vienna Chamber of Commerce (Wirtschaftskammer Wien); FMTI; ÖVQ Austrian Association for Quality Assurance; ÖQA Austrian Association for the Promotion of Quality); VSÖ Association of Austrian Security Companies; Federation of Austrian Industry; ARGE (Association of European Lock and Fittings Manufacturers).

102-14 Declaration of the highest decision-maker:
see Statement by the CEO, strategy and GRI point 102-18: Corporate Governance

102-15 Important impacts, risks and opportunities:
more to this in the individual topics under Our projects

102-16 Values, principles, standards and codes of conduct:
Our EVVA culture – vision, mission statement, values and Code of Conduct – is strongly geared towards sustainable action. Why it is also one of the most important pillars of our materiality analysis and strategy. EVVA has also created its own guidelines for employees for the secure use of IT and social media platforms as well as GDPR compliant work

Photo of the vision card of EVVA

Photo of the mission statement card of EVVA

Photo of the values card of EVVA
 

102-18 Leadership structure, responsibilities: 

Responsibility

Economic, ecological and social sustainability is always taken into account in the management’s strategic decisions; overall responsibility for this lies with EVVA’s top management level (management and 5 Group division managers for Sales & Marketing, Finance, Digital Services, Market Innovation & Technology, Operations & Quality Management as well as Human Resources & Organisational Development). They exchange views on strategic and operational topics in formal meetings on an ongoing basis. Sustainability is not a "product of chance", but is considered when making each and every decision.

"Each of our strategies is assessed for current – and for any future – sustainable aspects. This applies, for example, to production methods, packaging and much more", emphasises Stefan and Nicole Ehrlich-Adám, managing directors and owners of EVVA. Concrete examples of management decision-making: If new machines are purchased, they must be capable of Clean Production; the potential and implementation analyses for photovoltaic systems on roofs must always be carried out for new EVVA locations or when building are extended; existing and new processes are checked for digitalisation potential, etc.
 

  • The EVVA Strategy Team, consisting of the extended management, some branch managers and other members of the EVVA management team; they meet several times a year. Strategic focal points set the course for future projects, for the development of new business models and for the further development of our EVVA culture and organisation
  • Branch office conferences for personal exchange with branch office managers
  • Info breakfasts are held by management several times a year where employees have the opportunity to get immediate answers to their questions and to discuss issues about sustainability.
  • More tools and methods to get feedback from our stakeholders can be found under "Stakeholder"
     

Coordination:

The EVVA sustainability team is responsible for this report and also coordinates the materiality analysis and goals. The EVVA departments responsible in each case implement measures to achieve the targets. Our sustainability team consists of:

  • Nicole Ehrlich-Adám, Managing Director and owner of EVVA, Human Resources & Organisational Development Group Division Executive, n.ehrlich(at)evva.com . Sustainability is thus anchored at the highest management level, which helps to shape all sustainable goals
  • Martin van Berkum, Head of Production Technology, Operations & Quality Management, m.vanberkum(at)evva.com. Specialist for environmental sustainability in production
  • Martin Mayrhofer (coordination and preparation of sustainability report) and Ursula Simec (creation of sustainability report), both from Internal Communications, m.mayrhofer(at)evva.com, u.simec(at)evva.com
  • as well as those responsible in the corporate divisions, who ensure the implementation of measures to meet their sustainability goals
     

Progression

  1. The comprehensive materiality analysis determines the particularly relevant sustainable topics for EVVA
  2. The management and sustainability team – together with the person responsible for the respective topic – define the measurable targets for each key topic. The responsible departments implement the measures themselves
  3. At least twice a year, or more frequently if the target period is very short, the sustainability team holds status-quo meetings to evaluate the progress towards all targets. Where are things going well? Where not as much and for what reason? Every EVVA manager always has their targets on their radar
  4. The Sustainability Team clearly documents each target status on the "Our targets" page of this digital report. All targets – including those from previous years – are documented and traceable here
  5. New targets are derived from the upcoming materiality analyses, but can of course also be set by EVVA during the year

102-40 List of Stakeholder Groups:
see Stakeholders

102-41 Collective agreements:
Collective agreements for the Trade Association of the Metalworking Industry with all employees (employee/worker at headquarters)

102-42 Identification and selection of stakeholders;
102-43 Approach to stakeholder participation;
102-44 Key topics and concerns raised
:
see Stakeholders and materiality analysis; stakeholder concerns are addressed in the respective project topics

102-45 entities included:
The current sustainability report mainly covers the Vienna headquarters, as this is where EVVA’s main production site is located and around 75% of the production value added is generated. One of EVVA's plans is to integrate the subsidiaries – especially the two additional production sites in Krefeld and Tišnov – more intensively in future sustainability reporting.

 

102-46 Determination of report content and scope of topics;
102-47 List of significant topics:

The materiality matrix can be found under materiality analysis. The topics in detail are found under Our projects. The principles of reporting can be found in the index under GRI 101.

This is why EVVA has developed the materiality matrix:

1) Sources

The sources for our topics and the basis of our materiality analysis are:

  • the GRI indicators (an overview of all GRI indicators at www.globalreporting.org)
  • our EVVA culture, i.e. EVVA’s vision, mission statement, values and Code of Conduct (for more information, see Strategy and GRI item 102-16: values, principles, standards and codes of conduct
  • feedback and evaluations from our stakeholders (e.g. from satisfaction surveys and personal conversations)
  • risk analysis. It documents the threats to EVVA. The procedures and results of the risk analysis are evaluated by management, quality and process management as well as other EVVA managers
  • Competitor analysis
  • Targets from previous EVVA sustainability reports
  • from the SDG: The United Nations have set 17 ambitious goals for sustainable development in our world – the Sustainable Development Goals, in short SDGs. EVVA is aligned with the SDGs and has been implementing many of these goals for years – and we continue to work on them. You will also find the corresponding SDG pictogram in the presentation of EVVA's sustainable projects. It indicates which UN SDG target we positively contribute to with our action and how we are helping to meet that target. More about SDGs at https://sustainabledevelopment.un.org

2) Dialogues and surveys

a. Identification of the core topics

In January 2020, the sustainability team, which also includes the management, reviewed all sources and drew up 23 core sustainable EVVA topics in 8 meta categories. Stakeholders were able to add additional topics to this list in the following discussion rounds and surveys.


b. Qualitative stakeholder dialogue

In the subsequent half-day stakeholder dialogue at the Vienna headquarters, the topics were presented in detail, discussed in two dialogue groups and subsequently evaluated individually. Namely
a) impact, i.e. EVVA’s impact on the economy, environment and society, and
b) impact/relevance when deciding in favour of EVVA.

The management considers stakeholders to include employees, trade partners, suppliers and research institutes, all of whom are very important to EVVA. In the selection of the 16 participants, commitment and a high level of interest in sustainability were particularly important to us to ensure a professional and insightful dialogue. The participating employees came from a wide range of EVVA departments: Management, Production, Human Resources/Internal Communications, Marketing, Research & Development, Quality Management, Digital Services, Logistics and Product Management/Sales.

For the evaluation, we did not choose the usual scale from 1 to 5, where it would have been easy to allocate high values everywhere. The participants should really deal with every topic comprehensively and personally. Therefore, for the 23 topics, everyone had only 15 points for the impact question and 15 points for the relevance question that could be distributed as deemed appropriate. This limitation proved to be highly recommendable; each stakeholder had to think intensively about which sustainable aspects were most important for EVVA.

  
 

c. Quantitative employee survey

In spring 2020, employees in the headquarters were able to evaluate the 23 topics according to the criterion of decision-making relevance in an online survey. The impact question, which calls for intensive discussion, was not asked in this quantitative survey.

The aim of the employee survey was to

  • allow employees to play an active role in shaping the materiality decision
  • find out whether the relevance results of the employee survey are similar to those of the qualitative stakeholder dialogue

86%, i.e. 397 people, participated in the voluntary survey. This is an extraordinarily high value and shows how interested employees are in sustainability.

EVVA would like to conduct these stakeholder sustainability dialogues and surveys at regular intervals. Quantitative surveys of our trade partners exclusively on the topic of sustainability are also planned. Important trends and new market requirements are emerging, previous views and ways of thinking are changing – which is why we want to remain in constant discussion with our stakeholders.

102-48 Representation of information:
Since the beginning of 2021, the EVVA sustainability report has been published exclusively here as a digital report and is updated on an ongoing basis. Facts and data, such as the input-output analysis, are uploaded once a year for the current reporting period (in the corresponding GRI index item or project topic). This has the advantage that the EVVA sustainability report is available on the Internet at all times, enables rapid updates, does not consume any paper and can be read according to individual interests thanks to the modular topic structure.

102-49 Changes in reporting:
In 2020, EVVA held a cross-stakeholder sustainability dialogue for the first time. As a result, the determination of the main topics for EVVA has become very professional.

102-50 Reporting period;
102-51 Date of last report;
102-52 Reporting cycle:

The last sustainability report was published in 2015. The reporting period therefore refers to 2015 to 2019 (many figures for 2020 will only be available from the end of 2021). From 2021, the sustainability report will be updated annually.

102-53 Contact person for questions regarding the report:

  • Martin Mayrhofer and Ursula Simec, Internal Communications (coordination and preparation of sustainability report), m.mayrhofer(at)evva.com
  • Martin van Berkum, Head of Production Technology, Operations & Quality Management, m.vanberkum(at)evva.com. Specialist for environmental sustainability in production
  • Nicole Ehrlich-Adám, Managing Director, Human Resources & Organisational Development Group Division Executive, n.ehrlich(at)evva.com

102-54 Declaration of reporting in accordance with GRI standards:
This report has been prepared in accordance with GRI standards: 'Core' option created.

102-55 GRI content index:
see GRI index

102-56 External audit:
No external audit was performed, since this is not a prerequisite for GRI reporting. Hauska & Partner (www.hauska.com) has provided valuable input for the design of materiality analysis and reporting.

103-1 Explanation of the main topic and its scope;
103-2 The management approach and its components;
103-3 Assessment of the management approach:

see "Management approach" and "Targets" directly under the individual Project topics. Essential topics are specially marked.

Key EVVA topic: Management approach and targets relating to the proportion of regional suppliers.
Interesting information on the topic can also be found under Security of supply
 

Key EVVA topic: Management approach and targets under

•    Recycling & Resources overview
•    Recycling materials
•    Clean Production

Key EVVA topic: Management approach and targets under

•    Energy Consumption & Emissions overview
•    Central building control technology
•    Compressed air system optimisation
•    Photovoltaics
•    LED changeover

Interesting information on this topic, also under Permanent innovation

More information under Waste

Key EVVA topic employee satisfaction:
Management approach and targets under Employee satisfaction

Key EVVA topic employee satisfaction:
Management approach and targets under Employee satisfaction

For more information, visit
•    Compliance
•    Supplier sustainability

For more information, visit
•    Compliance
•    Supplier sustainability

For more information, visit
•    Compliance
•    Supplier sustainability

see Code of Conduct; no special training for employees

More information under Compliance

EVVA CEO Stefan Ehrlich-Adám is Head of the "Industry" division of the Vienna Chamber of Commerce and is particularly committed to the topics of industry, sustainability and education. He is also a board member of the Federation of Austrian Industry (IV), Head of the Committee for Labour and Social Affairs IV and also Vice-President of the Austrian Standard Institute.

For more information, visit
•    Compliance
•    Quality
•    Certifications & Awards

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